From purchase order to payment, automated
APHubNet is the only SME AP platform that covers the full procure-to-pay cycle — raise POs, auto-route for approval by value, capture invoices with AI, match them to approved POs, and sync to your accounting software. All without a spreadsheet.
Full procure-to-pay, built in
Most AP tools only handle invoices. APHubNet starts earlier — at the purchase order — so every invoice is validated against an approved commitment before it's ever paid.
Department raises a PO
Any team member submits a purchase request with supplier, items and estimated value. No emails, no spreadsheets.
Auto-routed by approval matrix
APHubNet checks the PO value against your approval matrix and instantly routes to the correct approver — line manager, department head, or CFO.
Approver notified on mobile
One-tap approve or reject from any device. Delegation rules kick in automatically if the approver is out of office.
Invoice auto-matched to PO
When the invoice arrives — by email, upload or e-invoice — APHubNet matches it to the approved PO on vendor, amount and line items. Discrepancies are flagged instantly.
Straight-through processing
Matched invoices within tolerance are auto-approved and posted to your accounting software. Only exceptions need human review.
Example Approval Matrix
Thresholds, approvers and delegation rules are fully configurable per department.
Instant routing
PO reaches the right approver in under 1 second
Zero leakage
Nothing gets paid without a matching approved PO
Full audit trail
Every approval, rejection and escalation is logged
How APHubNet compares
85%
Less manual data entry
3×
Faster invoice approval
99%
AI extraction accuracy
< 5 min
Setup time
The AP lifecycle, end-to-end
Every invoice follows the same structured journey — from arrival to payment.
Raise PO
Dept submits purchase request
Route & Approve
Matrix-based auto-routing
Capture Invoice
Email, upload or e-invoice
AI Extract
Claude reads every field
PO Match
Auto-match to approved PO
Pay & Sync
Post to Xero / ERP
< 10 s
AI extraction time
99%
PO-to-invoice match rate
−85%
Manual touchpoints
Real-time
Approval notifications
Everything AP. One platform.
From invoice capture to payment, APHubNet covers the complete accounts payable lifecycle for finance teams of any size.
AI Invoice Processing
CoreClaude AI reads PDFs and UBL/PEPPOL e-invoices instantly — extracting vendor, amounts, VAT, IBAN, line items and more. No templates. No manual keying.
PO Approvals & Auto-Matching
UniqueRaise POs by department, auto-route to the right approver based on value, then automatically match approved POs to incoming invoices. A complete procure-to-pay cycle — rare in SME software.
Expense Management
IncludedEmployees submit receipts via mobile. Finance teams review, categorise and export to payroll — all in one place.
Email Inbox Sync
CoreConnect your AP inbox and APHubNet automatically pulls invoices from every email — scanning attachments for PDFs and XML.
Real-time AP Dashboard
CoreLive KPIs: pending, approved, overdue and total liability at a glance. Drill down by vendor, date or status.
Audit Trail & Compliance
EnterpriseEvery action timestamped and attributed. SOX-ready audit log, rejection reasons, approver names and payment references stored permanently.
Expenses that run themselves
Automate and track employee business spending, travel claims, and corporate card usage. Eliminate manual paperwork by standardising expense policies, routing claims through digital approvals, and syncing data directly into your accounting and project billing systems.
- 📸
Receipt capture on mobile
Snap a photo — OCR extracts merchant, amount, date and category instantly.
- 📐
Policy enforcement built in
Configurable spend limits and per-diem rates flag out-of-policy claims before they reach approvers.
- 🗺️
Mileage & travel claims
Auto-calculate mileage reimbursements using map distance. Attach itineraries to travel claims.
- 💳
Corporate card reconciliation
Match card transactions to receipts automatically. Chase missing receipts with automated reminders.
- 🔁
Project & cost centre coding
Tag expenses to projects or cost centres. Sync coded data directly to your accounting system for billing.
Expense claim journey
−90%
Manual data entry
2 days
Avg. reimbursement time
100%
Policy compliance
Available as an optional add-on
Add the Expenses module to any plan. Pricing is per active employee submitter per month. Seamlessly integrated with the same approval workflows and ERP sync as your AP invoices.
See pricing →Up and running in minutes
No lengthy implementations. No consultants required.
Connect your sources
Link your AP email inbox, upload PDFs/XML, or receive PEPPOL e-invoices directly. Setup takes under 5 minutes.
AI extracts & validates
Claude AI reads every invoice, extracts all fields and flags discrepancies against your PO register automatically.
Approve & sync
Route for approval on mobile, then push approved invoices straight to Xero, QuickBooks or your ERP with one click.
Connects to your stack
Native plug-and-play sync for smaller businesses; professional integration services for enterprise ERPs.
Native integrations — included
Xero
2-way sync out of the box
QuickBooks
2-way sync out of the box
ERP integrations — professional services
Sage X3
Professional Services
NetSuite
Professional Services
MS Business Central
Professional Services
Our solutions team handles the ERP connector build, mapping and testing end-to-end. Contact us for a quote.
Simple, transparent pricing
14-day free trial on all plans. No credit card required.
Starter
For small teams processing up to 200 invoices/month.
- ✓Up to 200 invoices/month
- ✓AI extraction (PDF & XML)
- ✓Email inbox sync
- ✓Xero or QuickBooks native sync
- ✓2 users
- ✓Email support
- ＋Expenses module available
Growth
For growing finance teams with higher volumes.
- ✓Up to 1,000 invoices/month
- ✓Everything in Starter
- ✓PO raise, approval & auto-matching
- ✓Value-based approval matrix
- ✓10 users
- ✓Priority support
- ＋Expenses module available
Enterprise
For organisations needing ERP integration and compliance.
- ✓Unlimited invoices
- ✓Everything in Growth
- ✓Sage X3 / NetSuite / MSBC integration
- ✓SOX-ready audit trail
- ✓Unlimited users
- ✓Dedicated onboarding & SLA
Ready to take back your AP team's time?
Join finance teams using APHubNet to process invoices faster, with fewer errors and zero manual keying.
Start your free trial